What's the best way to request a meeting via email?

Lead with value and be specific. Our generator creates emails that state the meeting purpose, expected outcomes, and time commitment upfront. This transparency increases acceptance rates by 40%.

How do I get executives to accept meeting requests?

The generator focuses on business impact and ROI. It positions meetings as strategic discussions rather than sales pitches, includes specific agenda items, and offers flexible scheduling options.

Should I suggest specific times or let them choose?

Our data shows offering 2-3 specific time slots works better than open-ended requests. The generator includes timezone-aware suggestions and links to scheduling tools for convenience.

How long should a meeting request email be?

Keep it under 100 words. The generator creates concise requests with clear value proposition, meeting purpose, duration, and call-to-action. Busy professionals appreciate brevity.

How do I follow up on ignored meeting requests?

The generator creates gentle follow-ups that add new value - sharing relevant insights, mentioning mutual connections, or offering alternative formats (phone call, video message) to re-engage.

AI-Powered Meeting Request Generator

Meeting Requests That Get Accepted

Generate compelling meeting requests that respect time and get quick responses. Perfect for sales demos, partnerships, and professional networking.

76%

Meeting Accept Rate

4 hrs

Avg Response Time

42%

Conversion Rate

Meeting Details

Provide information to generate an effective meeting request

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Recipient Information

Name *

Role

Company

Meeting Details

Meeting Purpose *

Context & Agenda *

Duration

Urgency

Meeting Type

Your Availability

Calendly/Booking Link (Optional)

No meeting request generated yet

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Meeting Request Best Practices

✓Propose 2-3 specific time slots to make scheduling easier
✓Keep initial meetings to 15-30 minutes for better acceptance rates
✓Include a clear agenda so they know what to expect
✓Offer multiple meeting formats (video, phone, in-person)
✓Use calendar booking links to reduce back-and-forth

Proven Meeting Request Email Templates

Real templates that generate 41%+ open rates in meeting request. Copy, customize, and start getting responses today.

Executive Meeting Request

Requesting time with senior executives

Subject Line:

15-minute discussion about [Company]'s [specific initiative]

Email Body:

Dear [Name], I know your time is valuable, so I'll be brief. [Company]'s recent [announcement/initiative] regarding [specific topic] aligns perfectly with what we've helped [Similar Company] achieve - specifically [concrete result]. I'd like to share 3 strategies that could accelerate your [specific goal] by 6-12 months. Could we schedule a brief 15-minute call next week? I'm available: • Tuesday 2-5 PM ET • Thursday 9-11 AM ET • Friday 1-4 PM ET I'll send a concise agenda beforehand to maximize our time. Best regards, [Your name]

Avg Open Rate

41%

Avg Reply Rate

15%

Best For

C-suite and VP-level meeting requests

Pro Tips for This Template

Acknowledge their time constraints immediately
Reference recent company initiatives
Promise specific value in a specific timeframe
Offer multiple specific time options

Why This Works

This template succeeds because it addresses specific meeting request pain points while maintaining a professional yet conversational tone. The personalization elements and clear value proposition drive higher engagement rates.

Meeting Request Generator FAQs

Common questions about professional meeting requests

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