Recruiting Resources

Recruiting EmailResource Center

Everything recruiters need to attract top talent. Proven templates, strategies, and tools that get 5x higher response rates.

68%

Response Rate

vs 12% average

-35%

Time to Fill

reduction

8.5/10

Quality Score

candidate fit

-42%

Cost per Hire

vs traditional

Quick Wins for Better Response Rates

+156% response rate

Personalization

Reference specific projects or achievements

+67% open rate

Mobile Optimization

60% of candidates read on mobile

+35% open rate

Clear Subject Lines

Role title + company name works best

+3x conversion

Fast Follow-up

Respond within 24 hours

Recruiting Email Templates

High-converting templates for every stage of recruiting

Initial Candidate Outreach
Most Popular
First contact with passive candidates
68% response rate
Executive Search Templates
Executive
C-level and senior role outreach
45% engagement
Tech Talent Templates
Technical
Engineers and technical roles
55% response rate
Follow-Up Sequences
Sequences
Keep candidates engaged
3x more responses

Proven Recruiting Workflows

Step-by-step sequences that convert candidates

7-10 days
Passive Candidate Sequence
Convert LinkedIn lurkers to applicants
Soft Introduction
Value Proposition
Role Details
Call to Action
2-3 weeks
Interview Process Flow
From application to offer
Application Received
Phone Screen Invite
Interview Scheduling
Decision & Next Steps
Ongoing
Talent Pipeline Nurture
Keep great candidates warm
Initial Connection
Company Updates
Role Alerts
Check-in Cadence
Know Your Candidate Personas
Tailor your outreach to what matters most

Passive Tech Talent

What motivates them:

  • Challenging problems
  • Tech stack
  • Team quality
  • Remote flexibility

Turn-offs to avoid:

  • Generic messages
  • Salary not mentioned
  • Vague job descriptions

Executive Leaders

What motivates them:

  • Strategic impact
  • Board exposure
  • Equity package
  • Company trajectory

Turn-offs to avoid:

  • Junior recruiters
  • Mass emails
  • Poor company research

Early Career

What motivates them:

  • Growth opportunities
  • Mentorship
  • Learning culture
  • Clear progression

Turn-offs to avoid:

  • Unclear expectations
  • No development plan
  • Slow response times

Diverse Candidates

What motivates them:

  • Inclusive culture
  • DEI commitment
  • Employee resource groups
  • Equal opportunity

Turn-offs to avoid:

  • Homogeneous teams
  • No DEI mention
  • Biased language

Free Recruiting Email Playbook

Get our complete guide with 40+ recruiting email templates, multi-channel strategies, and diversity recruiting best practices.

40+

Email Templates

8

Complete Workflows

15

A/B Test Results

Works with Your ATS

Seamlessly integrate with your recruiting stack

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Recruiting Email FAQs

How is this different from LinkedIn InMail?

Email has 3x higher response rates than InMail, no character limits, and reaches candidates who aren't active on LinkedIn. Our AI personalizes at scale while maintaining authenticity. Plus, you own the relationship - not LinkedIn.

What's the best day/time to send recruiting emails?

Tuesday-Thursday, 10-11 AM or 2-3 PM in the candidate's timezone performs best. Avoid Mondays (inbox overload) and Fridays (weekend mode). For developers, evening emails (7-9 PM) often work better as they check personal email after work.

How many follow-ups should I send?

3-4 follow-ups maximize response rates without being pushy. Space them 3-4 days apart. Each should add value: share company news, similar role success stories, or address potential concerns. The final email should be a friendly "closing the loop" message.